Table of Contents
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Archives and Special Collections Finding Aids
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| Collection |
| Title: | Boys and Girls Clubs of Boston, Inc. records |
| Dates: | 1893-2004 (bulk 1950's-1980's) |
| Call Number: | M103 |
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Scope and Content Note
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The records of the BGCB date from 1893 to 2004. They document the central administration's efforts to provide the city of Boston with a youth development agency. This documentation includes the records of executive directors and members of the managing administration, the Board of Directors and Board of Overseers correspondence, reports, and meeting minutes, fund raising and development material, records relating to program operation, photographs, media, and scrapbooks. The collection also includes material pertaining to the BGCB's parent organization, the Boys and Girls Clubs of America. It is important to note that this collection includes only the records of the BGCB's central administration and not the records of the individual clubhouses.The collection is arranged in five series: Series 1. Governance includes the records created by the BGCB's Board of Directors and Board of Overseers. The BGCB is governed by the Board of Overseers that elects the Board of Directors. The Directors elect officers and hire and supervise the President and Chief Executive Officer of the organization. Each clubhouse also has a local advisory board that works with the Directors on community relations, clubhouse policies and local events. These activities, along with extensive documentation of committee work, are represented here. Series 2. Directors and Assistant Directors consists of the records of the Directors and Assistant Directors of the BGCB. The series 2 records are broadest in scope; they include financial, operational, programmatic, and development information. The records in series 2 demonstrate the BGCB's involvement with the community through documentation of collaborative programs, correspondence with organizations, and fund raising efforts by outside organizations for BGCB. Series 3. Development consists of annual reports, the records of the BGCB's central finance staff (including budget, fund raising, and grant material), and public relations records. Series 4. Program Services consists of the records of the operations staff including the Director and Assistant Director of Operations and the Program Developer. These records document the supervision of program quality, community relations, and related operations issues. Direct program supervision is conducted by Clubhouse Directors in the individual clubhouses; therefore, these activities are not represented in the collection. The operations department staff monitors grant requirements and reporting responsibilities. Series 5. Audio-Visual consists of the architectural drawings, photographs, films and videos, and scrapbooks produced by and for the BGCB. Series 6. Boys and Girls Clubs of America comprises material produced by the BGCB's parent organization, BGCA. Correspondence between the BGCB and BGCA can be found in the appropriate department's files. Only mass produced BGCA material such as guidelines, program suggestions, publications, and newsletters are located in this series. |
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