Table of Contents
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Archives and Special Collections Finding Aids
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| Collection |
| Title: | Armed Services Young Men's Christian Association (Boston, Mass.) records |
| Dates: | 1917–2003 (bulk 1975–2003) |
| Call Number: | M148 |
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Series:
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1. Governance, 1920–2006 (bulk 1980–2006)
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| Volume: | 3 cubic ft. |
| Arrangement: |
Alphabetical |
| Summary: |
This series documents the governance organizations and committees of the Boston Armed Services YMCA, primarily the Massachusetts Trustees of the International Committee of YMCA for Army and Navy Work, Inc.
The series includes the records of the Boston Armed Services YMCA Committee of Management, subcommittee of the trustees, which oversees the operations and programming of the Boston Armed Services YMCA. In 2001, the committee was renamed the Advisory Committee.
Also included are financial records and governance records from the Armed Services YMCA of the USA. Financial files document trustee activities and the daily operations of the Boston Armed Services YMCA facility.
The Meeting Packets, Paper Trail, and Record Book in this series include minutes, correspondence, usage statistics, rosters, financial materials, by–laws, publications, histories, handbooks, and other materials compiled for use during trustee or committee meetings. They may also include materials from other levels of governance (e.g. some Committee of Management meeting packets are comprised of minutes from National YMCA and Massachusetts Trustees of International Committee meetings.)
The History and Mission file contains histories of the Boston Armed Services YMCA, and Armed Services YMCA of the USA, and the YMCA of the USA.
Please note that the minutes and reports of the Site Search Committee, a trustee sub–committee responsible for locating and evaluating prospective sites for a new Armed Services YMCA facility, are found in Series 2. |
| Box | Title | Date |
| Armed Services YMCA Boston Committee of Management / Massachusetts Trustees for Armed Services Work Advisory Committee | |
| 1 | | General | 1950–1984 |
| 1 | | Annual Reports | 1975–1983 |
| 1 | | Future Development Committee Minutes | 1972–1979 |
| 1 | | Handbook | 1973 |
| 1 | | Meeting Packets and Minutes | 1957–2006 |
| 1 | | Roster | 1958–2001 |
| 1,2 | Armed Services YMCA of Boston Paper Trail: Compiled Record Books (12 folders) | 1996–2002 |
| Armed Services YMCA of the USA | |
| 2 | | Annual Report | 1984 |
| 2 | | Bylaws | 1979–2000 |
| 2 | | Operations Manual | 1980 |
| 2 | | Minutes and Memoranda | 1983–1988 |
| 2 | Correspondence | 1941 |
| Financial | |
| 2 | | Balance Sheets | 1991–2000 |
| 2 | | Budget Allocations Committee | 1987–1999 |
| 2 | | Expenses | 1991–1998 |
| 2 | | Financial Packets and Statements (4 folders) | 1989–2006 |
| 2 | | Income Statements | 1993–1998 |
| 2 | History and Mission | n.d., 1944–1988 |
| Massachusetts Trustees of the International Committee of YMCA for Army and Navy Work, Inc. / The Massachusetts Trustees for Armed Service Work, Inc. | |
| 2 | | Annual Reports | 1982–1996 |
| 2 | | Bylaws | 1920–2003 |
| | Changes in Status as YMCA Branch | |
| 2 | | | Agreements | ca.1984–2002 |
| 3 | | | Correspondence | 1983–2003 |
| 3 | | | Meeting Packet | ca.1998 |
| 3 | | | Minutes and Progress Reports | 1985–1999 |
| 3 | | | Proposals | 1995–2002 |
| 3 | | Correspondence | 1998–2000 |
| 3 | | Executive Director's Reports | 1996–1998 |
| 3, 4 | | Meeting Packets and Minutes: Annual Meetings | 1960–2006 |
| 4 | | Meeting Packet: Parcel 150 | 1992–2002 |
| 4 | | Member Lists | 1978–2006 |
| 4 | | Record Book (2 folders) | 1944–1974 |
| 4 | Special Report of the Executive Secretary of the Charlestown YMCA | 1944 |
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Series:
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2. Administration, 1938–2004 (bulk 1980–1995)
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| Volume: | 2.5 cubic ft. |
| Arrangement: |
Alphabetical |
| Summary: |
This series contains materials pertaining to the daily operations of the Boston Armed Services YMCA, seizure by eminent domain of the City Square site, relocation and planning of a “functional replacement” structure, and legal agreements and correspondence. The series contains reports, guidance documents and manuals, personal and professional correspondence, promotional publications, permits and contacts, news articles about the Boston Armed Services YMCA and the Central Artery project, site and building descriptions, rosters, and building descriptions.
The Legal files include correspondence addressing a wide range of matters, including the functional replacement and negotiations with contractors, as well as more general legal advice. The files include building permits, agreements with contractors, and materials documenting the formation of the Parcel 150 Development Associates Limited Partnership, a joint venture between the Massachusetts Trustees of the International Committee of YMCA for Army and Navy Work, Inc. and the National Association of Government Employees (NAGE) Housing Inc.
The Planning and Building Construction files further describe both the legal and physical planning of the functional replacement, as well as smaller construction and maintenance projects. The Central Artery files detail the highway construction which necessitated the razing of the City Square building. Also documented in this series is the opposition from both the Armed Services YMCA and the local community to the Department of Public Works' construction plans. (More information about the Boston Armed Services YMCA's response to the Central Artery plans can be found in the Future Development Committee Minutes in Series 1.) The Functional Replacement Planning Reports files contain chronologies of the overall planning process.
The contents of the Letters of Appreciation, Complaints, and Memos to Residents files describe life at the Armed Services YMCA/Constitution Inn as experienced by military guests, civilian guests, and homeless families residing there. |
| Box | Title | Date |
| 4 | “Armed Services YMCA of Boston Needs Assessment Report” | 1991 |
| 4 | “Armed Services YMCA:” Newsletter | 1984–1995 |
| 4 | Awards and Certificates of Appreciation (2 folders) | n.d., 1981–2003 |
| 4 | “A Compilation of the 1986 Entries of the Blue Ribbon Recognition Program and McDonald's Program Achievement Awards” | 1986 |
| 4 | Complaints | 2003 |
| Constitution Inn | |
| 4 | | History and Mission | ca.1993–2003 |
| 4 | | Memos to Residents | 1993–1994 |
| 4 | | Publications (2 folders) | ca.1993–2002 |
| 4 | Correspondence with Various Corporations | 1973–1975 |
| 4 | Day Camp Training Program | 1989 |
| 4 | Eminent Domain: Correspondence and Notices from Department of Public Works | n.d., 1976–1985 |
| 4 | Hyde Park Outreach | 1992–1993 |
| 4 | Job Descriptions | 1980–1997 |
| Legal | |
| 4 | | General | 1919–1995 |
| 4 | | Certificates | 1923–1992 |
| 4 | | Contracts (7 folders) | n.d., 1956–1992 |
| 4, 5 | | Correspondence (10 folders) | 1930–2004 |
| 5 | | Court Documents | 1979–1998 |
| 5 | | Permits and Permit Applications | 1941–1979 |
| 5 | Letters of Appreciation | n.d., 1975–2003 |
| 5 | Magazine Advertisements | ca.1980–1990 |
| 5 | Manuals and Policies | 1986–1999 |
| 5 | Membership Information | 1992 |
| 5 | Morale, Welfare and Recreation (Military Organization) | 1993 |
| 5 | Narrative Shift Reports (2 folders) | 1995 |
| 5 | Newspaper Clippings (2 folders): Boston Armed Services YMCA | n.d., 1972–2000 |
| 5 | Personnel Roster | n.d., 1998 |
| Planning and Building Construction | |
| 5 | | Building Inspection Synopses | 1917–1945 |
| FF5, D3 | | Building Plans | ca. 1985–1990 |
| | Central Artery | |
| 5 | | | General | 1974–1983 |
| 5 | | | Environmental Impact and Traffic Studies | 1979–1989 |
| 5 | | | Reports and Minutes of Central Artery planning committees | 1977–1979 |
| 5 | | Construction Schedules and Progress Reports | 1990–1993 |
| 5 | | Cornerstone Time Capsule Opening | 1988 |
| 5 | | Dedication Ceremony | 1992 |
| 5 | | Development Guidelines | 1977–1988 |
| | Functional Replacement | |
| 5 | | | General | 1980–1986 |
| 5 | | | Correspondence | 1974–1994 |
| 5 | | | Reports and Progress Journals | 1974–1993 |
| 5 | | Massachusetts Department of Public Works: Correspondence | 1978–1986 |
| | Physical and Functional Building Descriptions | |
| 5 | | | Charlestown Navy Yard Building | 1996–1994 |
| 5 | | | City Square Building | n.d., 1981 |
| | Physical Planning of Functional Replacement | |
| 5 | | | Correspondence | 1987–1998 |
| 5 | | | Design Specifications | 1978–1995 |
| 5 | | | Financial | n.d. |
| 5 | | | Furnishings and Fixtures | n.d., 1983 |
| 6 | | Estimates: Construction Costs | n.d., 1990 |
| 6 | | Functional Replacement Program Procedures | n.d., 1983 |
| 6 | | Proposals: Building Design | n.d., 1991 |
| | Site Search Committee | |
| 6 | | | 53 Fargo St., Boston, MA | 1990 |
| 6 | | | 421 and 660 Summer St., Boston, MA | 1983–1984 |
| 6 | | | “Chocolate Factory,” Charlestown Navy Yard, Charlestown, MA | n.d., 1989 |
| 6 | | | “Fargo Building,” Charlestown Navy Yard, Charlestown, MA | 1980–1981 |
| 6 | | | Hoosac Stores Site, Charlestown Navy Yard, Charlestown, MA | 1989 |
| 6 | | | Parcel 150, Charlestown Navy Yard, Charlestown, MA | 1990 |
| 6 | | | Site Committee notes and memos | 1980–1991 |
| 6 | | | Various sites | 1984–1986 |
| 6 | Usage Reports, Statistics, and Evaluations (2 folders) | 1983–2002 |
| 6 | Welfare Case Worker Reports | 1993–1995 |
| 6 | Welfare–Related Programs and Policies | 1993–1994 |
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Series:
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3. Audiovisual, 1950–2003 (bulk 1980–1995)
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| Volume: | 1.5 cubic ft. |
| Arrangement: |
Alphabetical |
| Summary: |
The audiovisual series documents the two Boston Armed Services YMCA facilities, visiting military personnel, local sites and special events such as anniversaries, holiday parties, award ceremonies and annual dinners. Of special interest are audio and video recordings recounting the history and goals of the YMCA, including an 1894 address to Springfield College, which was originally founded to educate YMCA professionals. The Girls' Services Organization (GSO) Reunion file, the Rotary Awards Luncheon file, and the Women Accepted for Voluntary Emergency Service (WAVES) 10th Anniversary file include photographs from the early 1950s and 1960s of women who had served in the military, or were active in a military support organization. |
| Box | Title | Date |
| 7 | Audio Cassette: “George Williams Letter to Springfield College Students.” | 1894 |
| 6 | Photocopied Photographs of City Square and Navy Yard buildings | 1985–1995 |
| Photographs and Negatives | |
| 6 | | General (4 folders) | ca. 1950–2003 |
| 6 | | 50th Anniversary, Boston Armed Services YMCA | 1967 |
| 6 | | 75th Anniversary, Boston Armed Services YMCA (2 folders) | 1988 |
| 6 | | 85th Anniversary, Boston Armed Services YMCA | 2002 |
| 6 | | 125th Armed Services YMCA of the USA | 1986 |
| 6 | | Album: Boston Armed Services YMCA 50th Anniversary, Trustee Dinner, Recreation | 1959–2000 |
| 6 | | Album: Casino Night, Carnival Event, General Assembly of YMCAs | 1988–1991 |
| 6 | | Album: 1992 Awards Dinner | 1992 |
| 6 | | Album: Christmas Party, Awards Dinner, USS Constitution | 1985–1999 |
| 6 | | Album: Committee of Management, Annual Meeting, USS Groves Party, Opening of Time Capsule | 1987 |
| 6 | | Album: Staff, Crew of USS Kennedy, City Square, Recreation Room, 1987 Christmas Party, Reenlistment Ceremony (2 folders) | 1986–1989 |
| 6 | | Album: Tennis Camp, Kids' Fair | 1991 |
| 6 | | Aerial Views of City Square | 1986 |
| 6 | | Annual Dinners | 1981–2000 |
| 7 | | Award Dinners (2 folders) | 1980–2004 |
| 7 | | Award Presentations | ca. 1950–1960 |
| 7 | | Board Members | n.d. |
| 7 | | Boston Sites | ca.1991 |
| 7 | | Charleston Community Council | 1949 |
| 7 | | Children's Award Ceremony | 1990–2003 |
| 7 | | Children's Parties | 1990–1995 |
| 7 | | City Square Facility Interiors and Exteriors | 1950–1990 |
| 7 | | City Square Facility Renovations | 1971 |
| 7 | | Committee of Management Swearing In Dinner | 2002 |
| 7 | | Constitution Inn Staff | ca.1991 |
| 7 | | Cookouts | 1977–1990 |
| 7 | | Fitness Classes | n.d. |
| 7 | | Girls' Services Organization (GSO) Reunion | 1953 |
| 7 | | Gold Star Mothers' Day | 1994 |
| 7 | | Groundbreaking Ceremony | 1991 |
| 7 | | Holiday Parties | 1979–1995 |
| 7 | | Junior Reserve Officer Training Corps (JROTC) Awards | 2003 |
| 7 | | Maple Sugar Farm Tour | 1991 |
| 7 | | Navy Ships | n.d. |
| 7 | | Navy Yard Facility Construction | 1991 |
| 7 | | Navy Yard Facility Interiors | 1991–2003 |
| 7 | | Parades: Falmouth, Charlestown | 1991–1995+ |
| 7 | | Rollerskating Party | 1970–1985 |
| 7 | | Rotary Awards Luncheon | 1961 |
| 7 | | Tall Ships | n.d. |
| 7 | | Trustee / Committee of Management Reception | 1986 |
| 7 | | United States Coast Guard: Ships and Officers | n.d. |
| 7 | | USS Clark and USS Valdez: Crews and Families | 1990–1991 |
| 7 | | USS Leyte Gulf | 1995–2000 |
| 7 | | USS Long Beach, USS Salem | 1997 |
| 7 | | WAVES (Women Accepted for Voluntary Emergency Service) 10th Anniversary | 1952 |
| 7 | | Weightlifting Equipment | n.d. |
| 7 | | Welcome Home Party | 1991 |
| 7 | Postcards of City Square Building | n.d. |
| VHS Recordings | |
| 7 | | “Armed Services YMCA: A Place Like Home” | 1980–1995 |
| 7 | | “Armed Services YMCA: Serving Those Who Serve America | 1980–1995 |
| 7 | | “Assembly Highlights: General Assembly of YMCAs, Boston” | 1988 |
| 7 | | “Celebrity Testimonials (Y Stories), General Assembly of YMCAs, Boston” | 1988 |
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